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Deputy Corporate Secretary-Attorney

Jersey City, NJ
Title: Deputy Corporate Secretary-Attorney
Location: Jersey City, NJ
Relocation Assistance: No
Reporting to the Corporate Secretary, the Deputy Corporate Secretary plays a key role in providing efficient and effective support to the Boards of Directors, subsidiaries, internal management committees and shareholders. The Deputy Corporate Secretary works closely with the Corporate Secretary to support governance activities of the Board of Directors, as well as to provide general governance advice and guidance.
  • Organize board and committee meetings, prepare meeting materials (e.g., agendas and resolutions), distribute meeting materials through use of the Diligent board portal, prepare written consent actions, and draft minutes
  • Oversee onboarding of new directors, annual director orientation and annual self-assessment process
  • Manage the annual share redistribution process, annual shareholders' meeting, and triennial share reallocation
  • Act as point of contact for shareholders and transfer agent
  • Provide governance assistance to internal management committees and councils
  • Minimum of 10 years of related experience
  • Bachelor's degree preferred with Masters or equivalent experience
  • J.D. with minimum 5 years of experience practicing corporate law at a law firm or equivalent in-house with prior corporate secretary/corporate governance experience
  • Able to work independently and as a contributing team member with minimal supervision and lead multiple complex projects at a time
  • Exceptional drafting, verbal, and interpersonal skills with strong attention to detail
  • Proficient in MS Office products such as Outlook, Word, Excel, and PowerPoint (experience with Diligent or other board portals a plus)
  • Demonstrate integrity, discretion, accountability, and exercise sound judgment
  • Must be authorized to work in the United States without sponsorship

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